Skip to Page Content

CV SHRM By-Laws

    The Cumberland Valley Chapter of SHRM By-Laws

    ARTICLE I – IDENTIFICATION

    Section 1 – The name of the organization shall be The Cumberland Valley Chapter of Society for Human Resources Management (204).

    Section 2 –The Cumberland Valley Chapter of SHRM, hereinafter referred to as the Chapter, is affiliated with the Society for Human Resource Management (herein referred to as "SHRM").

    Section 3 - The Chapter is a separate legal entity from SHRM. It shall not be deemed to be an agency or instrumentality of SHRM or of a State Council, and SHRM shall not be deemed to be an agency or instrumentality of the Chapter. The Chapter shall not hold itself out to the public as an agent of SHRM without express written consent of SHRM. The Chapter shall not contract in the name of SHRM without the express written consent of SHRM.

    ARTICLE II – PURPOSE

    Section 1 – The purpose of the Chapter will be as follows:

    A. To provide opportunities for exchange of information among members, and for such cooperative efforts as may be deemed appropriate.

    B. To raise standards of performance in all phases of human resources and industrial relations.

    Section 2 – The Chapter is not organized for profit or to engage in any activity normally carried on for profit and will operate within the meaning of Section 501 (6) of the Internal Revenue Code of 1954.

    ARTICLE III – FISCAL YEAR

    Section 1-The fiscal year of the Chapter shall be the calendar year.

    ARTICLE IV – MEMBERSHIP

    STATEMENT OF ETHICS

    The Chapter adopts SHRM's Code of Ethical and Professional Standards in Human Resource Management for members of the Association in order to promote and maintain the highest standards among our members. Each member shall honor, respect and support the purposes of this Chapter and of SHRM.

    The Chapter shall not be represented as advocating or endorsing any issue unless approved by the Board of Directors. No member shall actively solicit business from any other member at Chapter meetings without the approval from the Board of Directors.

    Section 1 – General Information

    A. Membership in National SHRM and the Chapter is on an individual basis rather than corporate. Succession to or transfer of membership is not permitted.

    B. Membership eligibility shall be determined by the criteria listed in the various “Levels” as defined in Article III, Section 2 with membership rights as noted therein.

    C. Annual dues shall become payable on January 1 of each year. Membership shall be terminated automatically for non-payment effective March 1. The amount shall be determined each year by the Board of Directors prior to the due date. Dues for new members shall be pro-rated.

    D. Current Chapter members who originally qualified for membership as practitioners and change to a non-practitioner status will be allowed to continue at the current membership level for the remainder of the membership year (January 1 to December 31).

    E. Members who are unemployed and desire to remain in the HR profession at the time of membership renewal will not be required to pay membership dues and will be allowed to continue membership in the Chapter for one full year from the date of termination of employment.

    F. Application for membership shall be made in writing on a form provided by the Chapter. Memberships are subject to the approval of the Board of Directors.

    G. Membership in the Chapter may be terminated for just cause by a two-thirds vote of the Board of Directors. If membership is terminated for good cause, the member shall not be entitled to a refund of any Chapter dues.

    Section 2 – Membership Levels

    A.Full Regular Member

    1. This level shall be confined to those persons actively engaged in bona fide Human Resource work and who devote at least 50% of their time to Human Resource and/or Industrial Relations activities. Furthermore, this level shall be limited to individuals who possess at least three years exempt-level human resource management experience.

    2. A Full Regular Member shall:

    a. Have voting rights (one vote) on any matter of Chapter business.

    b. Be eligible to hold any office, serve as a member of or chair any committee, and/or be eligible to serve as a member of the Board of Directors.

    B.Associate Member

    1. Category 1 – Confined to those persons actively engaged in bona fide Human Resource work and who devote at least 30% of their time to Human Resource and/or Industrial Relations activities. This category would include individuals in non-exempt human resource management positions.

    a. In special circumstances, such as in small organizations where there may not be a defined HR function, the person having the primary responsibility for HR activities shall be eligible for membership in this category, regardless of the amount of time devoted to activities.

    2. Category 2 – National Affiliate Members:

    Comprised of individuals eligible for membership in National SHRM, who are non-practitioners having an interest in the HR profession and the activities of our Chapter. Individuals typically defined as non-practitioners are those in the academic, temporary agency, executive search, legal and consulting fields.

    3. Associate Members shall:

    a. Have voting rights (one vote) on matters of Chapter business.

    b. Be eligible to serve on any of the standing committees.

    C.Student Members

    1. Comprised of individuals enrolled in an accredited two or four year college (or above) who have a desire to pursue a career in the HR profession.

    2. Student Members shall:

    a. Not have voting rights on matters of Chapter business.

    b. Be eligible to serve on any of the standing committees for educational purposes.

    D.Retired Life Members

    1. Comprised of individuals who have been Full Regular Members in the Chapter at least ten years prior to retirement and continue to have an interest in the HR profession and the activities of the Chapter.

    2. Retired Life Members shall:

    a. Have voting rights (one vote) on any matter of Chapter business.

    b. Be eligible to hold any office, serve as a member of or chair any committee, and/or be eligible to serve as a member of the Board of Directors.

    c. Not be required to pay annual membership dues.

    ARTICLE V – MEETINGS

    Section 1 – Regular meetings shall be held monthly (September through June) at such times and places as the Board of Directors may designate.

    Section 2 – A notice of all meetings shall be sent to all members at least 7 days prior to the meetings.

    Section 3 – A majority of the regular members present at a meeting shall constitute a quorum.

    ARTICLE VI – ELECTIONS AND BALLOTING

    Section 1 – Election of Officers shall be conducted by ballot in accordance with the procedures outlined:

    A. No later than the first day of October each year the Nominating Committee, comprised of the Immediate Past President and other members of the Chapter, shall prepare and submit to the President its list of nominees for the offices to be filled.

    B. A list of nominees will be published and distributed to all voting members of the Chapter at least 30 days prior to the election date of each year.

    Section 2 – Election

    A. Each officer shall be elected on the basis of a plurality of votes for that office.

    B. In the event of a tie during the election, i.e., two or more candidates for the same office receiving equal number of votes, successive balloting shall be conducted until one candidate receives plurality.

    Section 3 – The Board of Directors may submit any matter of the Chapter’s business to the voting membership for resolution by mail ballot.

    ARTICLE VII – BOARD OF DIRECTORS

    Section 1 – The following shall be members of the Board of Directors: The President, the Vice-President, the Secretary, the Treasurer, the Immediate Past President and Chairs of the standing committees.

    Section 2 – All candidates for the Board of Directors must be qualified full regular members of the Chapter in good standing at the time of nomination or appointment. Board members may not be elected to serve more than two (2) consecutive terms to the same office.

    Section 3 – All elected Directors shall be chosen as provided in these by-laws. Each elected Director shall assume office in January following his/her election and shall hold office for one (1) year, or until his/her resignation, removal or death.

    Section 4 – Any vacancy in the Board shall be filled for the unexpired term by a vote of the majority of the Board in attendance at any regularly constituted meeting.

    Section 5 – A majority of the total Board membership shall constitute a quorum for the transaction of business. The act of a majority of the Directors present at any meeting at which there is a quorum shall be the act of the Board.

    ARTICLE VIII - OFFICERS

    Section 1 - The officers of the Chapter, who shall be elected except as otherwise specified herein, shall be the President, Vice-President, Secretary and Treasurer. Officers shall rank in the order named.

    Section 2 - All candidates for office must be qualified regular members of the Chapter in good standing at the time of nomination or appointment. Per SHRM Bylaws, the President must be a current member in good standing of SHRM throughout the duration of his/her term of office.

    Section 3 - All elected Officers shall be chosen as provided in these by-laws. Each elected Officer shall assume office in January following his/her election and shall hold such office for one (1) year, or for no more than two consecutive years, or until his/her resignation, removal, or death.

    ARTICLE IX - DUTIES AND RESPONSIBILITIES

    Section 1 - President. The President shall preside at the meetings of the Chapter and the Board. He/she shall have general charge and supervision of the affairs and business of the Chapter. The President must be a current member in good standing with National SHRM throughout the duration of his/her term of office. The Chapter will reimburse the current president or his/her company for the amount of one year’s National SHRM membership dues. The president is responsible for identifying the chair person of each committee.

    Section 2 - Vice President. The Vice-President, at the request of the President, or in his/her absence or disability, may perform any of the duties of the President. He/she shall have such other powers and perform such other duties as the Board or the President may determine. The Vice-President shall serve as Chair for the program committee.

    Section 3 - Secretary. The Secretary shall be responsible for the preparation of a record of the proceedings of all meetings of the Board and of any other business meetings of the Chapter. He/she shall also perform such other duties as the president may determine.

    Section 4 - Treasurer. The treasurer shall be responsible for the financial affairs of the Chapter. This responsibility shall include financial reports to the Board and arrangements for the annual examination and audit of the accounts. He/she shall also perform such other duties as the President may determine.

    ARTICLE X - EXECUTIVE COMMITTEE

    Section 1 - The Executive Committee shall consist of current elected officers and the Immediate Past-President if not a current officer.

    Section 2 - The Executive Committee handles day-to-day decisions as they arise and may commit Chapter expenditures up to $500 without receiving the approval of the Board of Directors.

    ARTICLE XI - STANDING COMMITTEES

    Section 1 - Membership Committee. A committee of members shall conduct an annual membership drive. The committee shall determine potential members and conduct a campaign for membership. The committee chair is responsible for identifying committee members.

    Section 2 - Program Committee. A committee of members shall arrange such programs as in its judgment will be informative and useful to the members and may incur such reasonable expense as the Board may approve. The Vice-President will serve as Chair for this committee.

    Section 3 - Nominating Committee. A committee of members whose duties shall be as defined in Article V of these by-laws. The Immediate Past President will serve as Chair of this committee.

    Section 4 - Legislative Liaison Committee. A committee of members shall establish contact with local, county, state, and federal governmental units to make them aware of Chapter Activities and shall present reports to Chapter members of issues, which are of current interest.

    Section 5 - College Relations Committee. A committee of members shall establish contact with local colleges to provide support to student SHRM chapters. The committee will be responsible for acting as a liaison for student chapter leaders and advisors.

    Section 6 - Other committees. Other committees may be appointed by the President or Board as deemed necessary

    ARTICLE XII - PARLIAMENTARY PROCEDURE

    Section 1 - Roberts Rules of Order shall govern all parliamentary procedure unless otherwise specified in these by-laws.

    ARTICLE XIII - AMENDMENTS OF BY-LAWS

    Section 1 - The Bylaws may be amended by a majority vote of the members present at any meeting at which a quorum exists and in which required notice has been met, provided that no such amendment shall be effective unless and until approved by the SHRM President/CEO or his/her designee as being in furtherance of the purposes of the SHRM and not in conflict with SHRM bylaws. Any motion to amend the bylaws shall clearly state that it is not effective unless and until approved by the SHRM President/CEO or his/her designee.

    Approved 05/15/86

    Amended 01/16/92

    Amended 12/15/94

    Amended 02/15/96

    Amended 09/01/05

    Amended 11/21/06

    ARTICLE XIV – CHAPTER DISSOLUTION

    In the event of the chapter's dissolution, the remaining monies in the Treasury, after chapter expenses have been paid, will be contributed to an organization decided upon by the Board of Directors at the time of dissolution (e.g. the SHRM Foundation, a local student chapter, the State Council, an HR degree program, or other such organization or charity with purposes consistent with those of the Chapter).

    ARTICLE XV – WITHDRAWAL OF AFFILIATED CHAPTER STATUS

    Affiliated chapter status may be withdrawn by the President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors upon finding that the activities of the Chapter are inconsistent with or contrary to the best interests of SHRM. Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Board of Directors with a written response to such a proposal within a thirty (30) day period. In addition, when the Chapter fails to maintain the required affiliation standards as set forth by the SHRM Board of Directors, it is subject to immediate disaffiliation by SHRM. After withdrawal of Chapter status, the SHRM Board of Directors may cause a new Chapter to be created, or, with the consent of the President/CEO of SHRM and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.

    ARTICLE XVI– TERMS USED

    As used in these Bylaws, feminine or neuter pronouns shall be substituted for those of the masculine form, and the plurals shall be substituted for the singular number in any place where the context may require such substitution or substitutions. Note* These revised bylaws are not effective until approved and signed by SHRM CEO or designee